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For small and medium business

we know your needs
R2fk financial andaccounting system

  • Fast data entering
  • All required records and registers
  • Application and settlement tax statements
  • Currency transactions and settlements
  • Full control of payables and receivables
R2fk financial andaccounting system

R2fk is a system that enables a complex bookkeeping in its full form as general ledger accounting and additionally as an option in the form of a revenue and expense ledger or a flat-rate revenue register. It consists of numerous additional modules allowing to keep all required records and enabling full tax settlements of the company and its owners with a tax office.

During the design of R2fk programme a special emphasis has been put on the speed of data entering without the use of a mouse. Optimised entering of documents and the whole control system enables a change in work organisation – data can be entered by a person who is not qualified in bookkeeping and an accountant only checks and closes the calculations. Thanks to frequent advice from experts, who run their own accounting offices, all the details of the software have been carefully refined.

Because of the possibility of servicing companies with various bookkeeping types (general ledger accounting, revenue and expense ledger, flat-rate scheme) by the means of one programme, it seems to be a particularly attractive offer for accounting offices.

It can be equally appealing to companies transferring from a revenue and expense ledger to a general ledger because of identical interface and the mode of data entering, which will significantly facilitate the start of work.

Chart of accounts Chart of accounts

  • an in-built model of a chart of accounts – it is possible to create your own chart from the very beginning or to adjust the model to your own one
  • a possibility of setting up accounts with eight-level structure
  • automatic establishing of analytic accounts of a supplier/recipient having added a contracting party’s name to the library
  • a regular access to information about turnover of a given month and about a year-to-date turnover on a given account
  • reports and lists: Register of assignments, Analytic list of turnover, List of turnover and balances, Income calculation, Profit and loss statement, Balance sheet

General ledger General ledger

  • registering all types of documents: VAT invoices of purchases and sales, posting orders
    • very fast optimized data entering from keyboard without the use of a mouse
  • automatic generation of assignments of a given pattern during the registraton of documents; a possibility of regular correction of a suggested assignment
  • possibility of creating any bookkeeping registers (purchase, sale, cash)
    • an annual or monthly independent numbering of assignments for each register
  • registering export and import invoices in foreign currencies or in PLN
    • a library of currencies and average rates of NBP (Polish National Bank)
    • automatic downloading of rates from NBP internet site
    • currency amounts converted into PLN according to two various exchange rates: a different one for a CIT and a different one for a VAT
  • an extended library of contracting parties
    • a possibility of assigning default settings connected with a given contracting party: a code of the account, where invoices for/from this client are posted, vat rates, payment dates and ways of VAT payments
    • splitting contracting parties into many levels (e.g. a supplier, a recipient)
    • numerous additional data (e.g. telephone, e-mail)
    • record of a contracting party’s address changes
    • a possibility of matching a default economic event with a contracting party
  • a library of economic events
    • a possibility of assigning default settings connected with an event: an account code, vat rates, a contract, payment dates and ways of VAT payments
  • controlling the correctness of entered data
    • a division of entries into transaction types enables data entering without the knowledge of bookkeeping issues
    • a controlling detailed list of entered data
  • payment settlement
    • each document is accompanied by a full record of transactions thereof
  • grouping turnover according to any criteria
    • a contract library and cost centres enable the analysis of revenues and costs without the neccesity of holding accounts from group „5”
    • balancing of economic events in any period
    • a possibility of generating lists for previous years
  • calculation of CIT

VAT records VAT records

  • VAT purchases and sales records according to binding models
    • simultaneous data entering into general ledger and VAT records
    • additional possibilities of VAT payment according to the due or payment date
    • a register of non-deductible VAT on car purchase and fuel
    • a printout of all register columns on one A4 paper sheet
  • a printout of VAT-7, VAT-7K, VAT-7D and VAT-12 statements 
  • settlements of intra-community transactions (WDT, WNT, Service Import/Export) 
  • separate VAT registers for intra-community transactions
    • recording non-VAT taxable sale which is entitled to deduction
  • a print-out of VAT-UE statement together with enclosures of VAT-UE/A and VAT-UE/B as well as the corrective statement of VAT-UEK
  • e-statements of VAT-7, VAT-7K, VAT-12, VAT-UE, VAT-UEK 
    • preparation, signing and statement shipment as well as the receipt and printout of the official confirmation of receipt UPO
  • a printout of VAT-R, VAT-RUE, VAT-Z application forms
  • record of changes of VAT taxation forms (lack, monthly, quarterly)

Calculation of income tax

  • calculation of CIT income tax
  • calculation of PIT income tax, according to the scale or a linear one for individuals and co-owners of partnerships
  • a printout of monthly or quarterly lists of due income tax
  • a printout of the annual PIT-36L tax statement
  • a record of changes in taxation forms (monthly, quarterly, according to the scale or a linear one)
  • a printout of identification and updating forms necessary in business activity

Cash/bank Cash/bank

  • RK cash reports, cash register receipts and disbursements (KP and KW), a possibility of keeping several cash registers at the same time, a possibility of entering several reports within one day
  • bank reports for an unlimited number of bank accounts
  • automatic posting of payments on the basis of client’s accounts
  • automatic generation of assignments of a given pattern during entering cash register receipts and disbursements, a possibility of regular correction of a suggested assignment
  • keeping currency bank and cash registers
    • payments in an invoice currency converted into PLN according to a given exchange rate
    • payments in EUR and other currencies for invoices made out in PLN (domestic and export ones)
    • payments in PLN for currency invoices
  • an automatic assignment of exchange rate differences

Module of accounts receivable and payable

  • a quick access to a detailed record of transactions with a contracting party (PLN and currency)
  • debt collection
    • individual or global issuing of past due payment reminders and payment demands together with their serial printout
    • individual or global issuing of notices of due interest together with their serial printout
    • records of non-collectibles
  • an interest calculator calculating statutory and tax interest

Record of fixed assets Record of fixed assets

  • record of fixed assets and assets of low value as well as of intagible assets
    • a full specification (e.g. a supplier, a producer, service, a description, product manufacturing information)
  • record of conducted operations
    • all necessary operations: a receipt, a location change, a change of the person in charge, modernisation, reevaluation, correction, liquidation, a sale, a transfer together with printing documents of OT, MT, LT, PT, WT and others
    • record of purchasing and sale documents connected with a particular transaction
  • record of purchasing and sale documents
  • record of components
    • a description, product manufacturing information, a supplier, a producer, purchasing and sale documents
  • full and up-to-date Classification of Fixed Assets (KŚT)
    • a full classification consisting of detailed descriptions of particular items
    • automatically updated via internet
  • a possibility of identifying a location and a person in charge
    • record of changes thanks to appropriate operations
  • a possibility of group division (other than division according to KŚT)
  • separate balance and tax depreciation
    • a possibility of choosing assets for which there is to be a separate depreciation
    • an independent depreciation plan and a record of depreciaiton deductions for both kinds of depreciation
  • generating a depreciation plan
    • standard depreciation methods: single, linear, degressive, 30% accelerated
    • a possibility of manual plan modification
    • various amortization frequencies: monthly, quarterly, annual
    • automatic plan adjustment to the conducted operations
  • an automatic calculation of depreciation deductions for an asset or a group of assets
    • record of depreciation deductions for the whole period of an asset operational term
  • an automatic generation of a posting order with an accumulated depreciation
    • each asset on a separate or collective analytics
    • costs according to their centre
  • a fast selection of assets acccording to various criteria
    • according to status: prepared, accepted, used, unused (with the possibility of choosing a period)
    • other criteria: KŚT, a group, a location, a person in charge
  • a printout of a fixed asset card, record and list of assets
    • printouts that meet requirements of general ledger bookkeeping, revenue and expense ledger as well as of flat-rate revenue register
  • a printout of a depreciation plan and table
    • a printout of all table columns on one A-4 paper sheet
    • a possibility of printing a table and other lists from previous years
  • unlimited number of lists according to various criteria
  • extended library of contracting parties
    • full data (address, telephone, e-mail) of producers, suppliers and companies that provide technical maintenance

Equipment record

  • equipment record with division into groups
    • full specification (e.g. a supplier, a producer, service, a description, product manufacturing information)
  • a possibility of identifying a location and a person in charge
  • purchasing and sale documents
  • a printout of equipment record

Costs of vehicle mileage

  • settlement of travel costs by private cars incurred by individuals or owners of partnerships
  • a record of vehicle mileage
    • a library of routes with distances
    • update of car lump sums via internet
  • a record of cost invoices
  • an automatic generation of posting orders with mileage costs

Record of bank transfers

  • printing and recording bank transfer orders
    • printing content of transfer orders on ready forms of various types
  • transfers to Social Insurance Office (ZUS) and a tax office
    • automatic transfers of ZUS collections and PIT and VAT taxes generated on the basis of tax statements
  • cooperation with a wide range of bank systems
    • a possibility of adjusting the software to cooperate with any bank system

Additional advantages of the system

  • a version for an accounting office
    • a possibility of servicing several companies of various bookkeeeping forms: general ledger, revenue and expense ledger, flat rate
    • controlling data entries and correction by different users
    • serial printing of VAT-7 statements or serial sending of VAT-7 e-statements
    • e-mail messages for all customers with the information about values of taxes which are due to paid in given period
    • a possibility of sending all printouts via internet mail in the HTML or PDF format
  • network version
    • operation in any network in Windows 98, Me, NT, 2000, XP environment
    • a possibility of granting passwords and rights to particular users
  • a possibility of extending the system by additional modules
    • uniform work standards in the invoicing module and in the HR and payroll system
    • automatic import of invoices and payment settlements
  • compatibility with binding law and a guarantee of receiving a new version that takes into account its changes
  • an internal context help and technical guidance via telephone and in user’s seat
  • updating the programme and servicing data via internet
    • automatic downloading of calculation parametres from the producer’s website (e.g. ZUS bases and collections)

System requirements

  • computer with Intel or compatible 2 GHz or faster processor (min. 1 GHz)
  • operating system Windows 7/8/10 (32 or 64-bit) (min. Windows XP/Vista)
  • 2 GB of RAM or more (min. 512 MB)
  • 2,2 GB of available hard disk space (min. 600 MB)

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